MAR 2021

Access Control System

Role-Based Access Control Management System-Usage, Advantages, Limitations & More-SecurePass

What is Role-Based Access Control (RBAC)?

TRole-based Access Control Management is a system through which a company’s management can control access or restrict certain area or information depending upon the position of the employee in a company or his/her work profile.
Under this form of access control management , an employees’ position in the company determines which information must be shared with them.
Since some information must be kept only to senior management and in certain specific sectors like health care organization, financial institutions, the management also have to restrict entrance to data rooms, vaults, locker room, meeting rooms etc. as such access must be allowed to certain people only.

Roles may be categorized according to tasks they need to carry out, like: -

• Technical – access to only the technical team
• Administrative – administration concerned only
• Security – access to only persons responsible.

Uses of Role-based Access Control System Management:-

• Bank or financial sector – vaults, locker rooms and data rooms must be well protected to ensure safety
• Storage rooms in hotels, hostels, offices, & warehouses
• Commercial/Residential Apartments – To allow entry of only known individuals, thus ensuring the safety of people living in the society.
• Ease for Visitors – in offices or even in apartments, with RBAC, it is much easier and faster to just enter OTP for entrance.

Advantages of Role-based Access Control Solution Management:-

• Improves Work Efficiency:- Using RBAC makes it much easier for office management to change access according to change in the role of office staff. This is much more convenient to do rather than administering every entry and exit and approving every time.
• Security Against any Inside Information Leak:- As the access to certain information or room will only be given to a certain set of people responsible and trusted, it reduces any type of leakage of confidential information or even entry of any unwanted individual.
• Time-Saving:- Under RBAC Management, one would only require a card or password (according to system functionality) to get access to any information/room. This is contrary to prior methods wherein security officials use to ask and confirm ones’ credentials and then that person would be allowed to enter after everything seems fine, which is very time-consuming.
• Helps to Keep Record:- RBAC system not only just ensures safety but, also records data of entries and exits which makes it easy to analyze work hours as well.

Disadvantages of Role-based Access Control Solution Management:-

• Complex For Large-Scale Organization: In a large organization, thousands of employees work in different roles. Managing access for a large number of employees is difficult with RBAC.
• Management Limited to Role: Under RBAC management, restrictions can be fixed based only on the role of individuals and not the operations performed by them.

Implementing RBAC in an organization requires detailed analysis and consideration before the final implementation. Once this analysis is done, setting up of RBAC system can become a simpler process.
With RBAC, organizations can ensure the safety of specific areas and information up-to a great extent. In modern organizations, RBAC is a proven way to manage safety requirements at the workplace.